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by | Nov 2, 2015 | AP Style Basics | 14 comments

The writers of most content creation companies usually write using a popular style guide (AP, APA, Chicago, MLA) mixed with a house style. At BKA, we prefer AP style, which is a standard in journalism. Although the rules seem to change as often as I eat a shameful amount of candy (read: everyday), I appreciate the AP editors’ understanding that language is constantly evolving.

What’s New?

Maps Card Mini – Keys Fish Florida Okay, so “new” is stretching it a bit, but some writers may be unaware that in 2014 AP changed the rule regarding how state names should be written. In the past, states were generally abbreviated in domestic articles and news stories, but they were always spelled out in international content. In an attempt to be more consistent across the board, AP has changed the ruling so that both domestic and international articles now contain spelled out versions of state names.

Abbreviations Are Not Extinct

Because nothing can ever truly be simple, abbreviated state names will still be used in the following:

Lists

Tables

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Photo captions

Nonpublishable editor’s notes

Short-form identification

Political party affiliation

Agate editions

Credit lines

What About Headlines?

AP style isn’t keen on using state abbreviations in titles, so spell them out.

Exceptions to the Rules

It wouldn’t be AP style without an exception or two! There are eight states that should never be abbreviated in text or datelines. Those are Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah.

A great way to remember this exception is to realize that Alaska and Hawaii are not in the contiguous United States and the other exempted states contain five letters or fewer in their names.

How to Abbreviate Each State

When abbreviating the state names, don’t make the mistake of using the postal code abbreviations. AP Stylebook has provided a list indicating exactly how the states should be shortened.

Alabama (Ala.) Maryland (Md.) North Dakota (N.D.)
Arizona (Ariz.) Maps Card Mini – Keys Fish Florida Massachusetts (Mass.) Oklahoma (Okla.)
Arkansas (Ark.) Michigan (Mich.) Oregon (Ore.)
California (Calif.) Minnesota (Minn.) Pennsylvania (Pa.)
Colorado (Colo.) Mississippi (Miss.) Rhode Island (R.I.)
Connecticut (Conn.) Missouri (Mo.) South Carolina (S.C.)
Delaware (Del.) Montana (Mont.) Maps Card Mini – Keys Fish Florida South Dakota  (S.D.)
Florida (Fla.) Nebraska (Neb.) Tennessee (Tenn.)
Georgia (Ga.) Nevada (Nev.) Maps Card Mini – Keys Fish Florida Vermont (Vt.)
Illinois (Ill.) New Hampshire (N.H.) Virginia (Va.)
Indiana (Ind.) New Jersey (N.J.) Washington (Wash.)
Kansas (Kan.) New Mexico (N.M.) West Virginia (W.Va.)
Kentucky (Ky.) New York (N.Y.) Wisconsin (Wis.)
Louisiana (La.) North Carolina (N.C.) Wyoming (Wyo.)

 

I suggest you print this table out and keep it close to your computer until you learn all the abbreviations. Why New Mexico is “N.M.” and West Virginia is “W.Va.” is unclear, but if you’re keen on following AP rules, then this is need-to-know information.

If you’d like a more visually appealing way to reference AP style state name abbreviations, save this map we’ve created with all the names you need.

The Good News

The positive here is that the Grammar Gods don’t care either way, so if these rules aren’t in line with your house style or your clients’ way of writing, then scrap the guidelines, by all means!

Sound Off

What do you think about these rules? Do they make sense to you, or do they make your head spin? Comment below! Click here if you’d like to freshen up on some more AP Style rules.

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